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Water
Dec. 2006 • Issue No. 64• Volume XXI • Number 3
Computer Tutor
Adobe:  Acrobatics, or Taming the Beast
By David Trainer, Sydney, Australia +61 2 9272 5292, trainerD@pbworld.com


Figure 1: Saving PDF to Your Desktop.

Ever get to the stage where your proposal is due to the client by email.  You start the print off your PDF (yes, its a printing process not a saving process) but Acrobat chucks a hissy fit and just wont do it, giving you some dodgy story with an unknown error? Well, the solution might be easier than you think. 

Its a long path.  Acrobat is sensitive to long pathways, so if you are attempting to produce a PDF to your network drive, you might just be reaching its limit.  Try outputting your PDF from Acrobat Professional to your desktop (Figure 1) and then saving the resulting PDF to your network.  There is only a short pathway for it to cope with, not a complex network path.

File Sizing Issues

Gosh, my file was small and I added only eight other PDFs . . . what happened?  Now, Im not an IT boffin so I cant explain this in technical terms.  It seems Acrobat gets fatter the more you feed it and not necessarily by the size of the fileoften increasing its girth.  One simple solution is to get a scalpel and cut the save option off the File menu but, as this will make you and your local IT person enemies, the next time you output your report to Acrobat (from Word, for example) and you need to add bits and pieces coming from diverse locations (graphics from here, spreadsheets from there) all provided as PDFs; put them in and then at the end of the process choose File Save As.  Acrobat will now consolidate empty space and remove unwanted code, thus reducing the size of your files.


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